Race Rules, Terms and Conditions

Please read carefully. By entering The Grizzly or Cub Races 2025 you are agreeing to abide by these rules, terms and conditions, or to accept a place transferred from someone else previously entered.

Liability

  • You understand that participating in this event is potentially hazardous and that you should not participate unless you and medically and physically fit to do so. Participation is at the participants own risk.
  • You will not hold the promoters, organisers or other persons associated with the event responsible for any loss or injury incurred as a result of your participation in, or travel to or from, the event.

Cancellation and alterations of the event

  • You accept that absolutely no refunds or deferrals will be offered under any circumstances for event cancellation or postponement if significant costs have been incurred by the organisers at the time of the event cancellation or postponement. The organisers recommend you take out your own personal insurance to cover any expenses/losses as a result of the event cancellation or postponement.
  • The organisers reserve the right to alter aspects of the race at any time.
  • While there are currently no local or Government COVID-19 restrictions in place which would prevent the event from taking place, there is no guarantee that restrictions will not be imposed before race day which may prevent the holding of the event. In such circumstances, you understand and accept absolutely no refunds or deferrals will be offered for event cancellation or postponement, if significant costs have been incurred by the organisers at the time of the event cancellation or postponement. Entrants should consider taking out their own personal insurance policy to cover such losses.

Refunds and Deferrals

  • From the moment we begin to organise an event, we start to incur costs. Your entry fee is invested into the cost of staging the event – everything from barriers to toilets, from printing to safety pins, from race numbers to marketing. Organising any event requires a considerable amount of forward planning, risk and expense. Therefore we are unable to offer refunds or defer entries over to the following year.

Cancellation and Alterations of the Event

  • You accept that absolutely no refunds or deferrals will be offered:-
    • Under any circumstances for the event cancellation or postponement if significant costs have been incurred by the organisers at the time of the event cancellation or postponement. (The organisers recommend your take out your own personal insurance to cover any expenses/losses as result of the event cancellation or postponement.)
    • If having secured a place you are not able to run for any reason. However we do allow places to be transferred until the week before the race (See Change of Runner Page)
  • The organisers reserve the right to alter aspects of the race at any time.

Collection and use of data

  • Please view our Privacy Policy for details on the use of your data. By entering the race you agree to accept the terms of this policy.
  • By entering the Grizzly and Cub races in any year, you agree to be contacted by race organisers in order to keep you updated about that years Grizzly and Cub races, so that we can properly perform our contract with you.

General

  • If you have entered another person you have their permission to do so and their agreement to these rules, terms and conditions.
  • If you wish to subsequently transfer your place in the event to someone else you will obtain their agreement to these conditions before agreeing with them to do so and either you or the new holder will advise us of the new runners full details, This can be carried out through the booking platform until race numbers are sent out (usually early February) then using the Change of Runner form which can be found on this website. On race day this must be done at the Information Desk in the Race HQ, before 10am. You will not resell your place for more than you paid for it.
  • If you report a number missing and obtain a replacement you should destroy the former if you subsequently find it. You must not use a number once it is reported as missing.
  • You agree to abide by the Trail Running Rules of the Association of Running Clubs as published on their website ARC Home Page (runningclubs.org.uk)
  • No Headphones are permitted, Runners must be able to hear instructions from marshals at all times, therefore the use of any headphones is NOT ALLOWED.
  • You will not set foot on any private land used by the Grizzly and Cub races in various years other than during the race itself or with explicit permission, or you risk potential banning from the Grizzly.
  • You agree to behave in a reasonable manner to the promoters, organisers, competitors, marshals and other persons associated with the event.
  • You agree to be photographed and/or videoed by official race photographers/camera personnel. If you do not wish to be photographed or videoed, place contact the Race Director at least one week in advance of the event.
  • You agree for your name and finishing time to be included in the race results published on this website and elsewhere. If you do not agree to have your name and finishing time published, please contact the Race Director at least one week in advance of the event.
  • You accept that the Grizzly event is a running race and cut off points (see the Race Information) will be strictly enforced on any runner not meeting the times of said cut off points. The purpose of which is to minimise the time marshals are kept on the course, sometimes in inclement weather and therefore ensuring the good will of our marshals is maintained without which we could not hold this iconic event. We also have to adhere to strict times set by Devon County Council Highways Department to lift temporary road closures.
  • You agree to accept any decision marshals, backmarkers or medical personnel may make to direct you on a shortcut, cut off or withdraw you from the race. Any runner who refuses to follow instructions from a marshal or backmarker to shortcut, cutoff or withdraw from the race will no longer be part of the race and will have to make their own way back to the finish line (and will effectively no, longer be covered by the race insurance policy). The committee also reserves the right to prevent any such runners from entering the Grizzly in future years.
  • You agree to not wilfully drop litter, especially gel sachets, or risk potential disqualification.
  • You agree to carefully read the Race Information which will be made available a few weeks before the event.
  • You will be the minimum age for the race you have entered on the day of the race (18 years for the Grizzly and 17 years for the Cub).
  • You will not embark on the course before the official race start.
  • You will not pass through the finishing line more than once (even if you have removed or covered your race number)
  • Dogs and walking poles are banned for runners. Failure to hand over any walking poles when requested will lead to instant disqualification and potential banning from The Grizzly in future years.

    Trophies / Medals

  • Will be awarded to the first three male and first three female finishers in the Cub and the Grizzly races as they finish or soon
    Trophies will also be awarded to the first male and female Axe Valley Runners finishers in both the Cub and the Grizzly (if Axe Valley Runners is their first claim club).
  • There will be race medals for all finishers.